Stock View and Purchase Receipts

Two adjacent jobs that share a screen pattern in the Logistics App: knowing what's on hand (Stock view) and recording what just came in (Purchase Receipts).

Stock view

The Stock tab gives the warehouse team a live, searchable view of inventory by Item, across warehouses.

Tap Stock. Search or scan an item. The app shows:

• Total on-hand across all warehouses.
• Per-warehouse breakdown — quantity at each warehouse where this item lives.
• Reserved quantity if any Stock Reservation Entries are active on the item.
• Recent movements — the last few Stock Ledger entries for this item.

Tap into a specific item × warehouse combination for a deeper view: full Stock Ledger entries, valuation rate, last received date.

When the team uses it

• Before posting a transfer: confirm the source warehouse actually has the quantity needed.
• During a fabric check: a supervisor calls asking "do we have 200m of the navy fleece anywhere?" — Stock answers it in two taps.
• At the dock during receiving: confirm a PO's items still match what you have on hand for context.
• Spot-checking shortages: if the Inbound Tracker flags an item as short, the Stock view confirms exactly what you have and where.

The Stock view is read-only. To actually move stock, use one of the workflows below or on the Material Preparation page.

Purchase Receipts at the dock

The Purchase tab is the receiving workflow. When a delivery arrives, the receiving clerk uses this to post the Purchase Receipt that brings the stock into GarmentFlow.

Tap Purchase. The list shows:

• Open Purchase Orders awaiting receipt — orderable by supplier, date, or PO number.
• Recent PRs — what's been received in the last week.

Creating a PR from the app

Pick the PO the delivery is against. The app shows:

• The PO's items and ordered quantities.
• The supplier and expected delivery details.
• For each item: a quantity input pre-filled with the remaining (ordered - already received) quantity.

The clerk:

1. Verifies the physical delivery against the packing slip.
2. Adjusts quantities per item (full, short, over).
3. Picks the receiving warehouse (usually defaults from the PO).
4. Taps Submit.

The PR posts. Stock lands in the receiving warehouse. The PO status moves toward Completed.

What about quality inspection?

If any items on the PR have Inspection Required (Purchase) set on the Item master, the app prompts for inspection before the PR can submit. The clerk records a basic inspection on the spot, or escalates to the Quality team for a proper QC Inspection.

For fabric specifically, most factories do a Roll Audit at receipt — counting and measuring rolls, recording widths and shrinkage if applicable. Captured either as a Quality Inspection or as a Roll Audit on the corresponding Cutting Order later.

A working example

11am, a truck from YKK arrives with 2,000 zippers against PO-487. The receiving clerk:

1. Opens the app, taps Purchase, picks PO-487.
2. The app shows three line items: 800 of "YKK Vislon 5cm 8cm Navy," 600 of "YKK Vislon 5cm 8cm Black," 600 of "YKK Vislon 5cm 10cm Indigo."
3. Counts the boxes. Navy = 800 (match). Black = 600 (match). Indigo = 580 (short by 20).
4. Enters quantities, picks the Raw Material warehouse, submits.
5. PR posts. The 1,980 zippers are now in stock at their respective variant codes.
6. A short notice goes to the buyer for the 20-unit Indigo shortfall.

That's the entire receiving flow — under three minutes, with the stock visible in GarmentFlow before the truck has left the dock.

What to do next

Once materials are moving, the dispatchers and floor staff record those movements through the Operation Ledger. See Recording movements via the ledger.